VCU Libraries

Research Guides

DMPTool Help

DMPTool Dashboard

Your Dashboard will help you keep track of the data management plans you create, as well as those created by others that you co-own.  

Things to Consider

After looking at the requirements of the funding agency you should have some guidelines about what to cover in your plan.  Some of the things you should consider before writing your plan, with or without a funding agency requirement, include:

Data Type and Format:

·         Data collection methods. Data formats.
·         Data size, per experiment and the whole data set.
·         Is the data reproducible?  i.e. climate data or data from lab experiment that can be run again.
·         Data organization plans and file structures.

Data Storage

·         Where will data be stored as it is collected and analyzed?
·         Who is backing up and where are backups kept?
·         Where will data be stored for retention (institutional policy)?
·         What format should be used to store data?

Data Standards

·         Are there standards for data collection and documentation in your subject area?
·         Is there a community standard for adding key words to your data for sharing and future use?

Data Security

·         Are there any special security considerations, e.g. HIPAA ?
·         Who controls the data? Who is responsible for the data?
·         Will any of the data require extra security or privacy?
·         Will there be an embargo on the data?

Data Sharing

·         Does your funder require sharing?
·         Who might want to use the data and how?
·         If there is a suitable subject repository, do they have any requirements for depositing data?
·         Is data saved in a way that will allow others to understand and use it?

Long-term Access

·         How long must the data be retained according to funder, institution, etc.?
·         Does the format need to be changed for long-term preservation?
·         Where can the data be stored?
·         Who will maintain it?

This is not an exhaustive list of considerations when developing a data management plan, but it will help you think about some of the things funders will be looking for when they review your plan.

Checklist for Using DMPTool

The following funders’ data management and sharing plans are currently supported in the DMPTool: DOE, NSF, NEH (DHIG), IMLS, NOAA and the Gordon and Betty Moore Foundation. NIH Data Sharing Plans are also supported.

Checklist for using the DMPTool

Select your Funding Agency
Step through the different sections in the plan
Read the Help Text for each section
Consider the questions within the Help Text
In the text box, compose your answers to the questions
Modify the answers into prose that makes sense as a paragraph
When you have finished all sections, export your DMP as “Rich Text” format
When you have completed your data management plan, send a copy to Margaret Henderson (mehenderson@vcu.edu). I’ll review it for you and make any suggestions or recommendations, or help to answer questions for things you are uncertain about.


(instructions above from Data Management Consulting Group at UVa Library)

DMPTool - Creating a New DMP

Unless you want to reuse/update one of your previous DMPs, or you are sure you want to use a public DMP, you should start with a template.

Choose your funding agency.  

Give a title to your grant and then add the other information you have available.  You can add a co-owner from any institution as long as they have a DMP account.

Follow the outline to be sure you include all necessary information.  Use the Guidance box to learn more about the requirements. for that section.