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OSTP Memo and DMPs

DMPTool tries to keep up with new templates as US Federal agencies add DMP requirements to grants because of the OSTP memo. The policies are all linked in the Comply with Public Access Mandates guide if you want to see the full guidelines or if DMPTool does not yet have a template.

You are also more than welcome to contact Margaret Henderson, or (804) 628-2714, for help with finding the guidelines you need and writing your DMP.

DOD Requirements

Department of Defense currently has a data sharing requirement that can be fulfilled by using the NIH Data Sharing template in DMPTool.  In future, as per the July 9, 2014 memo on Public Access to the Results of Department of Defense-Funded Research,  "Each DoD-funded effort must be governed by a Data Management Plan...". When the DoD publishes a specific DMP, it will be incorporated into DMPTool.

DOE Requirements

All proposals for research funding submitted to the Office of Science will be required to include a Data Management Plan that describes whether and how the digital research data generated in the course of the proposed research  will be shared and preserved.

The new requirements will appear in funding solicitations and invitations issued by the Office of Science beginning October 1, 2014.  The Statement on Digital Data Management  includes guidance on development of a Data Management Plan.

NIH Requirements

The Final NIH Statement on the Sharing of Data (pdf).  More information and suggestions are available on the NIH Data Sharing Policy page. Note that at this time the requirement is only for data sharing plans, although your sharing plan will depend on where and how you store your data.  A plan is usually only required for grants over $500,000, but carefully check the RFA to see what your grant requires.

NEH Requirements

Data Management Plans for NEH Office of Digital Humanities: Proposals and Awards (pdf)

Many variables govern what constitutes “data” and the management of data, and each discipline has its own culture regarding data. For example, the data produced by an archeologist might be quite different from the data produced by an historian. The data management plan will be evaluated as part of each proposal. Proposals must include sufficient information to enable peer reviewers to assess an applicant’s data management plan. The plan should reflect best practices in the applicant’s area of research, and it should be appropriate to the data that the project will generate. The plan should describe how the project team will manage and disseminate data generated by the project. As noted earlier, NEH peer reviewers will consider the DMP when they evaluate proposals. If the project is awarded a grant, NEH will also require the grantee to discuss compliance with the DMP in post-award reports.

NSF Requirements

From the NSF:

"Plans for data management and sharing of the products of research. Proposals must include a supplementary document of no more than two pages labeled “Data Management Plan”. This supplement should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results (see AAG Chapter VI.D.4), and may include:

  1. the types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project;
  2. the standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies);
  3. policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements;
  4. policies and provisions for re-use, re-distribution, and the production of derivatives; and
  5. plans for archiving data, samples, and other research products, and for preservation of access to them

Data management requirements and plans specific to the Directorate, Office, Division, Program, or other NSF unit, relevant to a proposal are available at: If guidance specific to the program is not available, then the requirements established in this section apply."

DMPTool is set up to ask for the necessary information for each Directorate, so you can follow the instructions in the plan.

Other Funders

DMPTool supports an increasing number of funders, including Gordon and Betty Moore Foundation, IMLS, NOAA, and more.  As US Federal agencies provide guidance on DMP requirements based on the OSTP memo, new templates are added to DMPTool. The templates are useful for clarifying the funder requirements.

If you can't find what you need, contact Margaret Henderson or (804)628-2714